Not every report needs the same level of detail. RoadStance separates the readable report from the detailed evidence schedule so a reviewer can start with the right file.
Regular Mileage Report
Use the regular Mileage Report for an everyday filing, reimbursement, or accountant handoff. It presents the core trip record: dates, locations, purpose, distance, and the relevant totals.
It is designed to be readable first. It is often the right starting point when a reviewer needs the business-mileage record without every supporting field.
Audit Defense Mileage Log
Use the Audit Defense Mileage Log when you want a more evidence-oriented review copy. It is formatted for Legal landscape paper and highlights the business-only scope, confirmation timing, capture method, and evidence level alongside the trip data.
The audit PDF contains Business-classified trips only. Its Business Total does not include Personal trips. When odometer readings are available, the report can also show the broader business-use reconciliation.
Detailed Trip Evidence CSV
Use the CSV when someone needs to sort, filter, reconcile, or import the detailed rows. It carries the machine-readable schedule: IDs, timestamps, locations, classification, entry method, confirmation data, linked receipts, notes, and other row-level fields.
The CSV is the detailed supporting schedule. The PDF is the readable review layer. They should agree on the business-only trip count and Business Total for the same report period.
The QR report data check
Both PDF report types can include a QR report data check. It opens a RoadStance verification page that confirms the internally consistent summary values encoded in the QR, such as business-trip count, Business Total, period, and generation time.
It does not authenticate an issuer, inspect every PDF row, or validate the underlying database. Keep the PDF, CSV, and original local records together for review.
Related reading
- How your mileage total is calculated explains the business-only total shown across report formats.
- What your accountant should be able to see in a mileage report covers the underlying record a reviewer may request.
RoadStance is a record-keeping tool, not a tax advisor. Choose the report package your accountant or reviewer requests.