Receipts and mileage records answer different questions. A receipt records a purchase. A trip record documents the journey. Linking them can make the overall record easier to review, but it does not turn a purchase into mileage.
What a receipt link does
When a receipt is linked to a Business trip, it becomes supporting evidence for that trip. A reviewer can compare the vendor, timing, and purpose with the journey record.
The linked trip supplies the vehicle context. RoadStance derives the receipt’s vehicle association from that trip instead of guessing at scan time.
What a receipt link does not do
A receipt does not:
- add kilometres or miles to a trip;
- create a new trip automatically;
- change a Personal trip into a Business trip;
- prove that a journey qualifies for a particular deduction.
Distance is recorded once, on the trip. Linking several receipts to one trip still reports that distance once.
When a receipt is especially useful
Receipts can be helpful when a trip was entered from a missed-drive workflow, when the business purpose needs corroboration, or when an accountant is reviewing a purchase that occurred during a recorded journey.
If a receipt does not involve travel, keep it as an expense record and mark it appropriately rather than forcing it onto a mileage trip.
Related reading
- Recovering a missed drive explains how to reconstruct a real journey when automatic capture did not record it.
- What late and manual trip entries show in your records explains how entry method and timing remain visible to a reviewer.
RoadStance stores receipts and trip links as supporting records. It does not determine the tax treatment of a purchase or journey.